Job Descriptions

DEFINITION

Under general supervision, the Engineering Project Coordinator will perform contract administration of consultants and contractors, construction management, and a variety of specialized complex administrative analysis work to support the City’s capital improvement program. Responsibilities will include report writing; preparation of staff reports for City council, commissions, and committees; to coordinate a variety of capital improvement projects; funding and project coordination with various state and federal agencies; and to do related work as assigned.

This position is assigned to the Turlock City Employees Association Bargaining unit for labor relations purposes and is subject to overtime assignments.

SUPERVISION RECEIVED AND EXERCISED

General supervision is provided by the Principal Civil Engineer. Technical or functional supervision may be received from the Senior Civil Engineer. Responsibilities may include functional supervision of subordinate paraprofessional positions.

DISTINGUISHING CHARACTERISTICS

This is a specialized classification for positions that provide a variety of technical and professional staff assistance for City capital improvement programs and projects.

ESSENTIAL FUNCITONS: - Duties may include, but are not limited to the following:

• Assists in the preparation the five-year Capital Improvement Program.
• Administers contracts and project requirements and standards in accordance with City policies and procedures; define and negotiate contract changes.
• Apply project management principles to ensure projects are completed in accordance with established schedules and budgets.
• Interface, communicate and develop partnerships with City staff, consultants, contractors and representatives from other agencies during project design and construction; coordinate and conduct status update meetings with contractor and applicable City personnel; monitor project budget and schedule and provide status updates to appropriate staff and management.
• Review and process consultant or contractor invoices, schedules, submittals, and recommend payment.
• Inputs updates to the Pavement Management System.
• Performs procurement tasks related to professional service contracts, including the preparation of Requests for Proposals (RFP) for professional services, such as engineering, architectural, materials testing, environmental, and property acquisition services.
• Receive professional service proposals and review for completeness, appropriateness of the scope of work and compliance with City standards and specification requirements; recommend award of contract and negotiate professional service contracts; manage contract throughout the life of the project.
• Coordinates pre-development work on capital improvement projects with consultants, including environmental, engineering, and architectural consultants.
• Prepares grant applications and administers grants.
• Prepares and develops a variety of complex reports and recommendations for assigned council, commissions, and committees.
• Represents the engineering functions with the public, community organizations, and other government agencies.
• Applies applicable laws, rules, codes, and regulations.
• Perform engineering field related tasks or duties as assigned.

MINIMUM QUALIFICATIONS:

Knowledge of:

General theory, principles, and practices of project management including:

• Terminology, methods, practices, and techniques used in technical engineering work.
• Research methods and sources of information related to the construction of public works projects.
• Public relations principles and practices.
• Laws, rules, ordinances, and legislative processes controlling municipal government services, operations, engineering and public works contracting.
• Budget development, administration, and expenditure control.
• Contract and grant application, development, and administration.
• Modern office procedures, methods, and computer equipment.
• Principles of project planning, development, coordination and direction.

Ability to:

• Assist with the planning, development, and administration of City capital improvement projects.
• Perform negotiations with property owners, business owners, residents and tenants related to capital improvement projects.
• Effectively coordinate and manage consultants in pre-development stages of capital projects.
• Apply for and administer grants.
• Review plans, designs, and specifications for public works produced by consultants providing professional services to the City.
• Gather, organize, analyze, and present a variety of technical engineering and statistical data.
• Prepare clear, concise, and accurate records and reports for oral or written presentation.
• Effectively represent the City in contacts with public and private agencies as well as local, state, and federal agencies.
• Establish and maintain cooperative working relationships.
• With minimal supervision, manage multiple projects in various phases of completion while ensuring deliverables meet applicable standards and specifications, project budget and timeline.
• Deal with difficult and complex issues, and resolve conflicts.
• Perform various field activities in association with traffic surveys, review of traffic control systems, signals or temporary detour signage.

EXPERIENCE AND EDUCATION:

Experience:

Professional experience in contract administration, construction management, engineering, or related fields is desired, although not required for this position.

Education:

Possession of a Bachelor’s degree in business administration, construction management, engineering or a related field.

LICENSE OR CERTIFICATE

License:

Possession of an appropriate, valid California driver’s license at the time of appointment, to be maintained as a condition of continued employment.

Certificate:

Possession of a Project Management Professional Certificate is highly desirable.

PHYSICAL REQUIREMENTS

Maintain the following physical abilities: see well enough to read instructions; sufficient dexterity and hand-eye coordination to operate computer equipment; read fine print and view computer screens; hear well enough to converse on the telephone and in person; use of hands and fingers for use of computer keyboard, filing, writing and answering telephone; capable of clear speech; able to lift and carry objects weighing up to 40 pounds; climb stairs and ladders.