Job Descriptions

DEFINITION

Under general direction, the Recreation Superintendent, is responsible to plan, organize, promote, budget, schedule, direct, evaluate and coordinate through subordinate supervisors the activities and operations of the Recreation Division including recreation, cultural arts, Teens and Family Programs/Aquatics, Sports, and Police Activities League; to coordinate assigned activities with other City departments and outside agencies; and to provide highly responsible and complex administrative support to the Deputy Director or designee.

This position is assigned to the Management Bargaining Unit for labor relations purposes and is considered exempt under the Fair Labor Standards Act (FLSA).

SUPERVISION RECEIVED AND EXERCISED

General direction is provided by the Deputy Public Works Director. The incumbent directly supervises and trains full-time, part-time, seasonal and volunteer staff responsible for recreation and related program areas.

DISTINGUISHING CHARACTERISTICS

This is a superintendent classification responsible for the oversight of a discrete divisional organizational component and programs/functions in the areas of recreation. Duties and responsibilities are performed in accordance with municipal codes, laws, ordinances, City policy, federal, and state regulating entities.

ESSENTIAL FUNCTIONS - Duties may include, but are not limited to:

• Recommend and administer policies and procedures.
• Participate in the development of the Division’s work plan; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures.
• Assist with the planning and development of new facilities and recreation programs, and improvements to existing facilities and programs.
• Research and prepare applications for funding alternatives such as those obtained through grants and state programs; identify long-term financing alternatives.
• Responsible for fund development and sponsorship programs.
• Assist with the development and administration of joint use and funding agreements and contracts with public and private agencies.
• Prepare and submit reports, make recommendations and presentations, and provide technical advice to the Deputy Director, Department Director, City Manager, City Council, Parks, Arts, and Recreation Commission. Make presentations to various service clubs.
• Coordinate Division activities with those of other departments and outside agencies and organizations; provide staff assistance to the Deputy Director; prepare and present staff reports and other necessary correspondence.
• Respond to citizen service and facility use related complaints and requests.
• Participate in the development and administration of the Recreation and Division budget; forecast additional funds needed for staffing, equipment, materials and supplies; monitor expenditures and inform the Deputy Director of any budget related issues.
• Select, train, motivate and evaluate personnel; provide or coordinate staff training; work with employees to correct deficiencies
• Oversee the establishment and maintenance of files and records of the Division’s activities.
• Coordinates the activities of Recreation Programs with City sponsored, co-sponsored and community non-City sponsored activities.
• Assist with the ongoing evaluation of programs, staff and facilities.
• Develops and assists initiating new recreation/sports/arts programs.
• Oversees Recreation Division computer registration system.
• Responsible for payroll and time record forms for all full-time, part-time and seasonal employees.
• Determines and recommends program and activity fees as directed.
• Audit part-time employees payroll accounts on a continuing basis.
• Tracks and monitors full-time and part-time employee’s hours and performance.
• Performs various office functions as needed.
• Recommends and monitors program budgets.
• Responsible for publicity and advertisement of Recreation and Community Service programs through available community resources, news media and activity brochure.
• Create community partnerships to leverage existing resources.
• As assigned, supervises organized community groups and committees in the promotion and organization of recreation and other community programs.
• Manage facility usage.
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

Knowledge of:

• Modern highly complex principles and practices of recreation program development and administration, and facility design and use.
• Procedures for planning, implementing and maintaining a variety of recreation activities and programs.
• Recreational, cultural and social needs of all age groups and people of diverse backgrounds.
• Volunteer commission management and laws and regulations related to their administration.
• Recent developments, current literature and sources of information related to recreation program administration and alternative financing.
• Occupational hazard and standard safety precautions necessary to maintain safe work practices.
• Organizational and management practices as applied to the analysis and evaluation of programs, polices and operational needs.
• Pertinent State, Federal, and local laws, codes, regulations, Grants and Foundations.
• Principles and practices of budget preparation and administration.
• Principles of supervision, training and performance evaluation.

Ability to:

• Organize, supervise and coordinate the activities of the division in a manner conducive to full performance and high morale.
• Understand and implement the recreation needs of the community and recommend facilities and programs to meet those needs.
• Prepare and present complex reports.
• Gain cooperation through discussion and persuasion.
• Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.
• Interpret and apply City policies, procedures, rules and regulations.
• Communicate clearly and concisely, both orally and in writing.
• Maintain liaison with various private and public agencies, and deal successfully with the public and other interested groups.
• Prepare and administer a budget.
• Administer a variety of recreation programs and activities.
• Develop and implement policies and procedures related to the administration of a variety of recreation programs and activities.
• Research, write, oversee and monitor grants.
• Forecast and plan for future needs.
• Effectively and fairly negotiate appropriate solutions and contracts.
• Manage resources within budget and policy parameters.

• Plan, organize, and supervise the work of professional, technical and office support staff.
• Establish and maintain cooperative working relationships with elected officials, City personnel, consultants, commission and board members, representatives of outside agencies, youth organizations and groups and members of the public.
• Present ideas effectively orally and in writing.
• Prepare a variety of complex and comprehensive reports and documents.
• Prepare speeches, articles and letters for publications.
• Read and comprehend complex laws and regulations and initiate policies and procedures for their implementation.
• Organize, implement and supervise Division’s goals and City objectives. Lead, manage, evaluate and train personnel effectively and maintain discipline.
• Make presentations before groups and represent the City in public forums. Use computer and needed programs effectively.

EDUCATION AND EXPERIENCE

Education:

Possession of a Bachelor’s degree from an accredited college or university with major course work in public administration, recreation management, recreation administration, business or a related field.

Experience:

Four years of increasingly responsible technical, administrative or analytical experience in a public agency in related function areas or any experience that would have provided the opportunity to develop the required skills, knowledge and abilities. One of the four years of experience shall be in a supervisory capacity.

LICENSE AND CERTIFICATES

Possession of a valid California Driver’s License in the category necessary to perform essential duties of the position will be required at the time of appointment. Individuals who do not meet this requirement due to a physical disability will be considered for accommodation on a case-by-case basis.

Maintenance of a valid California Driver’s license and proof of automobile liability insurance thereafter is a condition of continued employment.

PHYSICAL REQUIREMENTS

Maintain the required physical abilities: See well enough to drive a vehicle; hear and speak well enough to converse on the telephone and in person; communicate clearly without amplification; bodily mobility to move rapidly from one area to another sometimes over rough terrain; climb stairs or ladders; use of hands and fingers to write; operate a computer keyboard and handle plans and documents; stamina to work long hours and attend night meetings several times a week.